Admission Procedure: Step-by-step Guide for new UVCE Freshers

Built by the '30 batch (Things might move around!)

Freshers! I wrote this guide based on my exact experiences during the admission grind. While the core process stays mostly the same, college paperwork has a funny way of changing minor details every year. If a form or line looks slightly different for you, don’t panic.

Let's go!

Who is Who?

Fresh Admission

For students allotted UVCE in 1st/2nd/3rd round without previous allotments, those choosing Choice 2, or those upgraded from another college.

Change of Branch in UVCE

For students who received one branch in UVCE (e.g. Round 2) and upgraded to another branch in UVCE (Round 3).

Document Collection

For students who upgraded to a different college and need to collect their original documents from UVCE.

Fresh Admission Procedure

1. Stand in a line

The clerk will give you 3 forms along with one big file.

Those Three Forms and their purpose:

To be filled: Purpose yet to be filled.
Self Declaration: You are agreeing that disciplinary action can be taken against you if they find out you are not abiding by the rules of anti-ragging.
Acknowledgement Letter: Important letter for getting your original documents back. As it clearly mentions original documents you have submitted to college.

Don't misplace this

Do not lose your acknowledgement letter!

Fill all three forms, take a signature of your parents/guardian, and affix your photograph.
Put your original documents and the 2 sets of xerox copies inside the big file given to you.

2. Documents checking

Go inside the office when your token number is called.
They will ask you to give your original documents, xerox copies, all the 3 forms, and fee receipt.
After reviewing all, they will take all the original documents and keep them.
The acknowledgement letter will be signed and sealed by them and returned to you, along with the file.

3. Face verification

Take the acknowledgement to the clerks sitting beside the computer. They ask for your 12th marks, CET number, and OTP. Keep your soft copies open in your phone. And take the phone of which number you had given during KCET registration.
They scan your face. Smile a bit :). After that, they give you yet another form titled 'Admission Order' (Candidate copy + College copy).
They tag the college copy to the big file. And give you the candidate copy. It is for you, enjoy.

4. UUMCS registration

Move to the library, upstairs. There our IEEE volunteers will be present. Be ready to save random seniors' mobile numbers to send them your soft copies.
They will ask you to send soft copies to their number, you have to do nothing here. Just answer their questions and give them your admission order. They handle the rest.
After the registration, the computer screen shows the unique number called USN or Student Registration Number. Take a picture of it.

5. Ledger entry

Go to the section where there is a ledger of your course. Fill in the details, affix a photo, and sign.

Be ready with soft copies

You have to fill in all the details right from zero like fee receipt number, class 12th marks, roll number.

Here you will be given an admission number, which will be filled in the acknowledgement letter.

6. Return the file

Go to the office, return the file. Go home. Enjoy your holidays!

Change of Branch Procedure

Since your original documents are already with the college, your process is slightly smoother.

1. Form filling

Again stand in a line. Collect token along with 3 forms which were given during previous round admission.
Fill all three forms, go to office, collect 'seat cancellation letter', fill it, and sign.

Don't worry about the name 'seat cancellation'

This is for cancelling your seat in the previous branch so that you can be admitted to the new course.

2. Signature of registrar

Registrar Signed Set includes:

Old acknowledgement letter
Old admission order
New confirmation slip

Take the 4th form you just filled along with the 'Registrar Signed Set' to the registrar office (Minchu Block), they will be sitting inside the barricade. Take their signature, tell them you are here for branch change.

3. Inside the office

Take the 'Registrar Signed Set' to the office along with the 3 forms you filled + new confirmation slip.
They will check and keep the Registrar Signed Set with themselves. Sign the new acknowledgement letter.
And they put new acknowledgement, new confirmation slip, and fee receipt in the file.

4. Face verification

Same as previous.

(From here on the process is not sequential)

5. Seat cancellation in UUMCS portal

Tell the volunteers you are here for a branch change and want to cancel the previous branch.

6. New UUMCS registration

Just as you did previously. You have to send soft copies and take the pic of your Student Registration Number.

7. Ledger Update

Go to the ledger of your previous branch, scratch your details (maybe volunteers do this satisfying task) and write "branch changed to so and so".

8. Return the file back to the office and bye bye!

Procedure for document collection

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